Finance Assistant

JOB PURPOSE
Responsible for making BACS or cheque payments, generating coding and checking invoices, working out VAT payments, checking and reconciling statements and dealing with all purchase enquiries.

MAIN TASKS AND RESPONSIBILITIES 

• Coding and Posting Purchase Ledger Invoices ensuring the purchase order process has been followed
• Process a weekly supplier payment run via BACS
• Check and reconcile supplier statements to invoices and purchase orders to invoices
• Input accounting data into the accounting system with speed and accuracy
• Ensure any processed invoices are scanned and attached to the appropriate system entry
• Deal with any invoice or payment queries
• Process staff expenses in line with the expenses procedure
• Dealing with any supplier communication via email or telephone
• Entering payments from Bank Statement in Cash Book
• Ensure the Aged Creditor listing is managed and maintained appropriately
• Assist with any purchase ledger related ad hoc reports and requests
• Assist in the month end process ensuring all period related invoices are on the system.

PERSON SPECIFICATION 

ESSENTIAL

• A Level educated preferably in Maths or related subject
• Basic understanding of accounting processes and procedures
• Strong IT skills including knowledge of software packages like Sage and BACS skills
• The ability to work to monthly deadlines
• Intermediate Microsoft Excel skill
• Good awareness of deadlines
• Financial acumen

COMPETENCIES FOR SUCCESS

• Outgoing personality
• Good communicator, verbally and in writing
• Attention to detail
• Organised and methodical
• Ability to work towards deadlines
• Ability to prioritise workload
• An energetic and motivated professional
• Self-discipline
• Strong team player
• Able to respond effectively to changing priorities
• Able to work effectively with minimal management guidance/supervision.

DESIRABLE

• Previous book-keeping experience

TRAINING & DEVELOPMENT

• Attend company training courses as defined in the training programme for your job and grade
• Take part in self learning opportunities
• Help your manager identify your own special training needs
• Prepare for and take action following your appraisal